This position is being created to support the Board of Directors with record-keeping and documentation. The Administrative Assistant will report to the Secretary and will be compensated as follows:

• $300 per month for 15 hours

• $20 per hour for any additional hours

If you are interested in applying, review the job description below and download the application attached. Please email your completed application to kortherman@gmail.com

Responsibilities and Duties:

• Approximately 15 hours per month

• Attendance at Annual and Monthly HOA meetings. Take notes at the HOA meetings and produce the minutes

• Maintain residential phone lists

• Convert current system (paper documents) to electronic/digital files

• Oversee communications between the Board and residents and follow up with requests.

• Monitor and manage correspondence between Board members (emails, etc.) and include it the minutes.

• Manage, and update SCCE residents, address, and phone listing (communicate with Holly and Kelsey)

• Provide Membership Certificates for residents

  • New residents

  • Existing residents (those without Membership Certificates)

• Maintain Board and Committee members’ phone numbers, emails, etc.

• Track resident architect change requests for the Architectural Committee

• Manage Key Inventory and distribution

• Manage Key Fobs for the pool and rec area

• Update picnic shelter bulletin board

• Send out letters regarding covenant notifications and violations.

• Reserve Doty Volunteer Fire Department for meetings

• Account for hours worked

• Assist with changes to covenants

Qualifications:

• Proficient with computer (excel, word, PowerPoint, scanning, document storage)

• Self-motivated

• Attention to detail

• Available for monthly and annual meetings

• Strong organizational skills

• Able to work with outside agencies (contract, Insurance, etc.)

• Doty Fire Department, Son Tech, True Green, State Farm, Ace Hardware, UPS, and DENR

• Excellent communication skills (face-to-face, phone, and email)