Meeting Minutes: Jan 24
SCCE Board of Directors Meeting - January 24, 2022
The meeting was called to order at 6:34 pm by President, Dana Coats. Board members present are John Santana, Marlowe McDowell, Joe Hofmann, Kort Herman, Howie Aubertin and LuAnne Johnson
Board Member(s) absent – Scott Wagner
Staff present – Kelsey Wyres and Mike Riker
Contractor – Holly Riker (ChitChat, PR)
Approval of agenda and call for changes – Motion to approve the agenda by LuAnne and seconded by Joe. Motion carried.
Approval of SCCE Board minutes from the November 22, 2021, meeting. Motion was made to approve the minutes by Howie and seconded by Joe. Motion carried.
Treasurer/Bookkeeper Report and Approval of Financials
Financials for December 27, 2021 – No Board meeting was held, but financials were emailed.
Financial Reports - Were emailed to Board Members from Kelsey Wyres on December 27, 2021
A/R Aging Summary was reviewed as of December 27, 2021
Payroll Summary from January through December 2021
Balance Sheet as December 31, 2021
Profit & Loss for December 1-27, 2021
Profit & Loss Previous Year Comparison July 1, 2020, through December 27, 2021
Transaction List by Vendor for December 27, 2021
Motion to approve financials for December 27, 2021, was made by John and seconded by Kort. Motion carried.
Financials for January 2022
Financial Reports - Were emailed to Board Members from Kelsey Wyres on January 21, 2022
A/R Aging Summary was reviewed as of January 21, 2022
Payroll Summary from January through December 2022
Balance Sheet as January 21, 2022
Profit & Loss for January 1-21, 2022
Profit & Loss Previous Year Comparison July 1, 2021, through January 30, 2022
Transaction List by Vendor for January 2022
Howie and Kelsey – Kelsey has contacted most of the residents who are in arrears, but unable to contact resident at 8500 Blackbird Court. Will need to send letter for late fees. Dana and LuAnne have the updated letter and will email to Kelsey.
Motion to approve financials for January 2022 was made by John and seconded by Kort. Motion carried.
Old Business
IRS Taxes - Howie reviewed the Casey Peterson & IRS late payments for the 2nd Quarter of 2019. After discussion, Joe made a motion to pay $538.74, and pay additional late fees if required, seconded by Kort. Motion carried.
Casey Peterson Agreement ended in July 2021 – Howie reviewed agreement, but the dates were from January 2021, not July 2021. Howie will research and get updated agreement with expiration date. With this new agreement, Casey Peterson will be preparing taxes for South Canyon Country Estates.
Black Hills Federal Credit Union (BHFCU) signatures. The new Board of Directors (September 2021) President Dana Coats, Vice-President Marlowe McDowell, and Treasurer Howie Aubertin, have banking authorization. Removed former President, Carolyn Ellington.
By-Laws and Covenants Committee – Dana – Will try and set up a meeting for February 2022.
Architect Committee – Dana
* An Application for New/Changes to SCCE Residential Property was submitted from the residents at 1515 Kings Road for a garage extension. Application meets requirements and is approved. Application was signed by Dana, and he will contact residents. The new Application for New/Changes to SCCE Residential Property will be posted on the updated website.Water System Report – Mike R.
* Mike is continuing to work on our Water Meter installation project. There has been a proposed change in vendors/bids. Mike handed out proposals from both vendors. There was discussion between previous vendor, Core & Main (Sensus Meter) and new vendor Dakota Supply Group (DSG), (Kamstrup Water Meter). After discussion, a motion was made by Joe to accept the Dakota Supply Group (DSG) proposal and Option B. Option B – Homeowner Expense $220.00, HOA Expense for 138 homes, estimate at $38,389.00, seconded by John. Motion carried. At this time, 5th Generation Plumbing will be hired instead of Loyal Plumbing. * There is a minor water leak by Well House #2 that will need to be repaired. Mike will notify LuAnne when project will start to email and inform SCCE residents that the water will be temporarily shut off.Recreation Committee Report – LuAnne
* Easter Egg Hunt will be held on Saturday, April 16, 2022, 10:00AM
* Spring Clean-up will be held on Saturday, May 14, 2022, 9:00AMAdministrative – Board Members
* SCCE Website Design – Holly Riker, ChitChat, PR. Holly presented the Board a Website Rethink & Rebuild. Holly and Jaima continue to work on the website. A couple questions were presented. Can email addresses be added to the website? Need to get Board members and Committee members approval. We currently have phone numbers listed. Holly will need email addresses for SCCE residents for emailing Newsletters, emergency announcements and water alerts are just a few. Will continue to work and update the Board. Thanks, Holly!
* The SCCE mailbox needs to be repaired and receipt submitted. John will take care of this. Thanks, John!
* Tru-Green – Kelsey will contact Tru-Green and get the contract for 2022.
* Kieffer Sanitation – LuAnne will request the dumpster be in service on May 1, 2022 (subject to change to earlier date).
The next SCCE Board of Directors meeting will be held on February 28, 2022, at Doty VFD starting at 6:30pm.
With no further business, Joe made motion to adjourn, seconded by John. Motion carried.
WAIT! Special announcement from Joe, he will have a new name, he is going to be a GRANDPA! Congratulations, Joe!
Meeting adjourned
Respectfully Submitted,
LuAnne Johnson
Secretary
