Meeting Minutes: Jan 27, 2025
SCCE Annual Home Owners Meeting – January 27, 2025
The meeting was called to order at 6:32 pm by Board Vice President, Al Stockman.
Board Members Present - Al Stockman, Howie Aubertin, Amber Rasmussen, John Santana, Chuck Liberty and Terron Voller.
Board Member(s) Absent - Dana Coats and Marlowe McDowell.
Staff Present - Mike Riker, Kelsey Wyres, and Misty Danley.
Staff Absent - None.
Resident(s) Present and Signed In - Ted Johnson, Michael Montileone, and Anita Pendo.
Approval of Agenda/Call for Changes
Howie Aubertin requested the addition of adding the Membership Letter to Old Business and the Handling of Executive Session to New Business.
A motion to approve the updated agenda was made by Amber Rasmussen and seconded by Terron Voller. Motion carried.
TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS – HOWIE AUBERTIN
Michael Montileone brought to the attention of the Board that Misty Danley recorded his name in error in the November 2024 minutes instead of John Santana. The corrected minutes will be posted on the SCCE website.
A motion to approve the corrected minutes was made by John Santana and seconded by Howie Aubertin. Motion carried.
Howie Aubertin, Treasurer, reported to the Board and residents in attendance that SCCE HOA had a net profit for December 2024 of $2,120.50 and a net profit for July 2024 to December 2024 of $10,435.94. There were additional expenses for 4th Quarter 2024 payroll taxes and payroll tax reporting.
The residents at the top of the A/R Aging Report still need to be addressed. Kelsey has continued to try to contact these residents without success. Howie Aubertin agreed to reach out to these residents about bringing their accounts up to date and suggesting that they sign up for ACH payments to avoid future issues.
A motion to approve the financial report was made by Amber Rasmussen and seconded by John Santana. Motion carried.
COMMITTEE REPORTS
WATER SYSTEM REPORT – MIKE RIKER
Mike Riker reported to the Board that he has spoken with Petersons regarding their meter pit installation. Petersons have agreed to the requirements needed and have secured a contractor for the installation for April, once frost is out of the ground. Petersons and Well #1 are the final meters that need to be installed. The meter on Well #1 will be used to capture water production to ensure that production meets the needs of the HOA and monitor potential problems with the Well.
Mike Riker informed the Board that he attended the South Dakota Rural Water Conference January 14 - 16, 2025. He was able to make contact with contractors about getting additional bids for the painting of the HOA water tank. Mike Riker also informed the Board that the State of South Dakota will require the testing of all water tanks for human consumption for PFAS, a harmful forever chemical. SCCE has two (2) water tanks which will require two (2) samples per well each year. These baseline tests will be used for comparison to future sampling. Mike stated that it’s his understanding that testing will be required in 2025, 2027 and then tri-annually moving forward. Currently there are no certified labs in South Dakota. His recommendation to the Board is to renew SCCE’s membership with the South Dakota Association of Rural Water Systems (SDARWS). The SDARWS can collect the samples for SCCE, will offer a discounted pricing for the collection of the samples, offering the group discount for the testing, in addition to the other benefits of membership, i.e. pressure testing equipment rental for the well, etc. Mike Riker agreed to monitor the collection of the samples in order to gain the knowledge and skills to collect the samples for SCCE. The additional SCCE expense for this testing could be $400 - $800 as an independent entity or an estimated $300 per sample as a SDARWS member.
John Santana made a motion for SCCE to rejoin the South Dakota Association of Rural Water Systems. Amber Rasmussen seconded the motion. Motion carried. Mike Riker reported to the Board that he has received some calls regarding kids jumping the fence around the pool.
BY-LAWS AND COVENANTS COMMITTEE – HOWIE AUBERTIN
Howie Aubertin reported that the Working Group was unable to meet prior to this meeting. The Doty VFD Fire Hall has been reserved for a meeting on Wednesday, January 29th at 6:00pm. Notification of the meeting will be made with the members of the Working Group.
ARCHITECTURAL COMMITTEE – AMBER RASMUSSEN
Amber Rasmussen informed the Board that there is nothing to report for January 2025.
RECREATION COMMITTEE
Nothing to report.
OLD BUSINESS
HOA Dues
Howie Aubertin presented a revised Change of HOA Dues spreadsheet to the Board. The revision is based upon additional information on the resealing expense from Dana Coats and other expenses.
The last dues increase was prior to the construction of the new swimming pool in 2017. After much discussion, it was decided that the Capital Improvement Plan that was created years ago will be reviewed and updated as needed, to include price increases. This information will help the Board to determine the rate increase prior to January 2026.
Progress on the Executive Session during the November 25, 2024 meeting
No update is available at the time of this meeting.
Membership Letter
Residents of SCCE are members of the SCCE Corporation and should have received a Membership Letter in their Welcome Packet after moving into our community. Howie Aubertin stated that since several residents don’t recall receiving a letter, perhaps the Board should take the opportunity to review the Membership Letter and get a signature for SCCE’s records when canvassing the residents with the finalized Amendment Change. No decision was made at this meeting.
NEW BUSINESS
No new business.
The next meeting will be on Monday, February 24, 2025 at 6:30 pm at the Doty Fire Hall.
Amber Rasmussen recommended that all committees meet prior to February 15th to ensure a successful February Board Meeting.
With no further business, Amber Rasmussen made a motion to adjourn the meeting at 8:35 pm. John Santana seconded.
The meeting adjourned.
Respectfully submitted,Misty Danley
Administrative Assistant on behalf of Board Secretary, Amber Rasmussen
