Meeting Minutes: March 24, 2025

Written By SCCE Administrator

SCCE Annual Home Owners Meeting – March 24, 2025

The meeting was called to order at 6:30 pm by Board President, Dana Coats.

  • Board Members Present - Dana Coats, Al Stockman, Howie Aubertin, Amber Rasmussen, Chuck Liberty, Terron Voller and Marlowe McDowell

  • Board Member(s) Absent - John Santana

  • Staff Present - Mike Riker, Kelsey Wyres, and Misty Danley

  • Staff Absent - None

  • Resident(s) Present and Signed In - Karla Voller, Brian Hager, Michael Montileone, Mike and Anita Pendo, and Holly Riker.

Approval of Agenda/Previous Minutes/Call for Changes

  • A motion to approve the agenda was made by Amber Rasmussen and seconded by Terron Voller.

    • Motion carried

  • A motion to approve the minutes from the February meeting was made by Chuck Liberty and seconded by Terron Voller.

    • Motion carried.

TREASURER/BOOKKEEPER REPORT AND APPROVAL OF FINANCIALS – HOWIE AUBERTIN

  • Howie Aubertin reviewed the HOA financial reports that were emailed to the Board members prior to the meeting.

  • Due to a month with very low bills, the HOA showed a profit of $5,833.36 for February.

  • BHFCU bank balance is $163,892 as of February 28, 2025.

  • A motion to approve the financial report was made by Al Stockman and seconded by Chuck Liberty.

    • Motion carried.

COMMITTEE REPORTS

WATER SYSTEM REPORT – MIKE RIKER

  • PFAS testing and sampling requirements will need to be done soon.

  • The last meter installation will be installed by mid-April.

  • He is continuing to work on budget recommendations for the Board’s consideration.

  • The Jensen family has agreed to collectively work as the Pool Maintenance Team for the upcoming summer.

  • Dirk Dosch will provide lawn care services in the Commons Area.

  • Spring Clean Up will be May 17, 2025 and he is currently working on a list for the volunteers.

  • Mike Riker is working to verify the system that will replace CenturyLink and will keep the Board updated on the testing.

  • Amber Rasmussen made a motion to retain lawn and pool staff seconded by Al Stockman.

    • Motion carried.

ARCHITECTURAL COMMITTEE – AMBER RASMUSSEN

  • Amber Rasmussen reported to the Board that the Committee has received three (3) Change Form Requests to date in 2025.

    • 8705 Kings Rd - Approved 30x40 garage and the removal of the small shed on property. The garage will be the same color as the house.

    • 8425 Kings Rd - Approved repainting of the house and shed the same color as the house.

    • 8720 Kings Rd - Purchasing resident requested approval for the construction of a 24x24 garage in the rear of the property with the proper set back from the water tank. The garage will be the same color as the house. Following a discussion by the Board, a motion to approve the construction and color of the garage was made by Howie Aubertin and seconded by Chuck Liberty.

      • Motion carried.

    • Howie Aubertin reported that the Working Group was unable to meet prior to this meeting. The Doty VFD Fire Hall has been reserved for a meeting on Wednesday, January 29th at 6:00pm. Notification of the meeting will be made with the members of the Working Group.

RECREATION COMMITTEE – NO CHAIRPERSON

  • Misty Danley reported that she has emailed members of the Committee for volunteers for the Easter Egg Hunt. Five (5) members of the committee have volunteered to help fill eggs and two (2) will be available for the event. Holly Riker volunteered at the meeting as well.

  • Holly Riker reported that the Spring Newsletter is normally emailed around the 1st part of April. She would like information on the Pickleball Courts and any other information the Board would like addressed in the newsletter.

  • The normal topics that are included in this newsletter are upcoming events, speed limit reminder and dogs off leash and barking. Distribution of the Resident List was discussed during this meeting. Kelsey Wyres asked if there is a place on the website that would require a few additional clicks and not on the menu. Holly Riker said that she will review the website and give a recommendation on a suitable location.

  • Misty Danley reminded the Board that the nets for the pickleball courts need to be replaced and a decision to replace them was tabled in the Fall 2024. Al Stockman volunteered to get a price for the nets.

  • Howie Aubertin made a motion to post the Resident List on the website and seconded by Terron Voller.

    • Motion carried.

BY-LAWS AND COVENANTS COMMITTEE – HOWIE AUBERTIN

  • Howie Aubertin reported that the Working Committee has the proposed amendment for the Board to review with hopes that the Board will give their approval for the amendment to proceed to the attorney for legalese. Howie Aubertin and the Board reviewed each portion of the proposed amendment and alternative vehicle storage plan as a guide for when/if a resident requests a variance.

  • Dana Coats questioned the seven (7) allowable days for a recreational vehicle in the driveway for loading and unloading. Howie Aubertin and Al Stockman agreed that seven (7) days is the number is the Working Committee’s recommendation. Karla Voller questioned the proposed amendment considering the overwhelming opposition to the amendment by the attendees of the Special Meeting on July 22, 2024. Karla Voller stated that the residents that attended the meeting expressed their desire to not have a lot of rules and is wondering why their wishes aren’t being considered.

  • Amber Rasmussen stated that the Board is trying to amend the covenant that will bring a forty (40) plus year old covenant into the modern times and allow options for the residents. Howie Aubertin explained that the updates will allow for variances as needed by residents. The Board is trying to put a proper procedure in place.

  • The Guidelines for Board approval:

    • 1. Board shall have the power to determine approved parking if the lots have allowable parking options.

    • 2. Consent or non-consent from the neighbors. Dana Coats suggested that the Board determine a possible, approved location prior to the resident and neighbors being asked about consent. The goal is to keep the dialogue open between the resident and neighbors.

    • 3. Parking will not be allowed on streets.

    • Guidelines #4 through #10 were reviewed with only a few small wording modifications that will be emailed to the Board for consideration.

  • Marlowe McDowell asked how the amendment will be enforced? The Board expressed their hope that open communication and transparency will help alleviate the need for enforcement.

  • Amber Rasmussen made a motion to have Howie Aubertin make the modifications to the amendment and guidelines requested by the Board and emailing the revised copy to the Board for input prior to going to our attorney. Seconded by Marlowe McDowell.

    • Motion carried.

OLD BUSINESS

HOA Dues

  • HOA Dues Rate Adjustment - Tabled until the April 28, 2025 meeting

HOA Member List

  • SCCE Membership List Was addressed during the Recreation Committee portion of the meeting.

Executive Session Best Practices

  • Tabled until April 28, 2025 meeting

NEW BUSINESS

Survey HOA Property Around Water Tank

  • Michael Montileone offered a copy of his recent survey done on the property prior to the Montileone’s purchase of the property and will save the HOA a considerable amount of money. Dana Coats thanked Michael Montileone for the generous offer and accepted a copy of the survey on behalf of the Board.

Food Truck and Farmers Market

  • Dana Coats reported to the Board and residents present that he has received a request for an opportunity for a Food Truck to be allowed in the parking lot of the Commons Area. Dana Coats also received a request for SCCE residents to set up a Farmers Market to share their garden bounty with the other residents. This will be discussed in more detail during a future meeting.

Pool maintenance, lawn care, and proposed landscaping improvements around shelter

  • Pool maintenance and lawn care was discussed and approved during the Water Report by Mike Riker. The proposed landscaping improvements around the shelter will be discussed during a future meeting.

The next meeting will be on Monday, April 28, 2025 at 6:30 pm at the Doty Fire Hall.

  • With no further business, Amber Rasmussen made a motion to adjourn the meeting at 8:05 pm.

  • Howie Aubertin seconded. The meeting adjourned.



    Respectfully submitted,

    Misty Danley

    Administrative Assistant on behalf of Board Secretary, Amber Rasmussen

SCCE Administrator
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Meeting Minutes: Feb 24, 2025