Meeting Minutes: Mar 16

SCCE Board of Directors Meeting – March 16, 2020

The meeting was called to order at 6:30 pm by Vice-President Carolyn Ellington. Board members present were Scott Wagner, Dana Coats, Marlowe McDowell, Howie Aubertin, Joe Hofmann and LuAnne Johnson.

Board members absent – Mike Wheeler
Staff absent – Kody Bybee, Mike Riker

SCCE Resident – Curt Voight

Approval of Agenda and call for changes – No changes. Motion to approve agenda by Joe seconded by Scott. Motion carried.

Minutes from the February 20, 2020 meeting were reviewed. Motion to approve minutes by Scott and seconded by Howie. Motion carried.

Financial Reports: Were emailed to Board Members from Kody Bybee
* A/R Aging Summary was reviewed as of March 15, 2020
* Payroll Summary from January through December 2020
* Balance Sheet as of March 16, 2020
* Profit & Loss for March 2020 (not attached in email)
* Profit & Loss Previous Year Comparison – July 1, 2019 through February 2020
* Transaction List by Vendor, March 2020

Financials were presented and reviewed by the Board.

Question was asked what the two finance charges for Casey Peterson & Assoc. were. Howie will check into this and will report back at April 20, 2020 meeting.

On the A/R Aging Summary – The top three residents are in arrears. Carolyn will email Kody to find out what their status is and suggest starting the process of turning off the water for these residents.

The Board discussed the $500.00 gift card, plus a $3.00 transaction fee, for our SCCE Bookkeeper’s expenses. This has been previously approved but not yet purchased. Validate status with Kody.

With no further discussion on the Financial Reports, Dana made a motion to approve and Marlowe seconded. Motion carried.

NEW BUSINESS

1. SCCE resident, Curt Voight, stated he had contacted Mike Wheeler regarding his interest in mowing and trimming the commons area property.
   * Cost would be $150.00 each time, as needed, and would charge extra ($50.00) to bag lawn clippings.
   * Curt would pull weeds around the common’s area/pool trees.
   * Curt would request that a designated Board member contact him when mowing is needed.
   * Curt also asked to have a waiver of their $70.00 monthly water fee.

2. Carolyn thanked Curt for his interest, and she will contact him regarding this proposal when a decision is made.
   The SCCE Board will have an executive session, after this meeting to discuss this proposal. Also, to discuss the legal liability with this employee or contract position (Howie will discuss with Mike Wheeler). Dana will check what the 2020 cost for Flemming Brothers will be and email this information to Board members.

3. SCCE resident, Andy Ten Braak, included a note to the Water Association (via Kody). Andy recently purchased a new water meter that our Water Systems Manager, Mike Riker, has recommended (Sensus-I-Perl meter). He asked if the SCCE HOA will be reimbursing the cost for this meter since it costs more than some other competitive units. After Board discussion, there currently are no reimbursements for this water meter. LuAnne will contact Mike Riker to respond to Mr. Ten Braak and discuss at the April 20, 2020 meeting.

OLD BUSINESS

1. MIDCO – Continues to work on installation of services. LuAnne will contact Julie Jeffries (MIDCO) and get a update on their status and include in the newsletter.
   
   Dana talked with Beka (contractor) and looked at the parking lot for any damage. Dana didn’t see any issues, as of this date.

2. Swimming Pool related matters – Discussed non-residents using our SCCE Swimming Pool. Mike Riker has been reviewing options for residents’ swimming pool access. Will table until April 20, 2020 meeting for update.

3. Water System Report – Mike Riker - No report

4. Recreation Committee – LuAnne Johnson
   * Board discussion on the upcoming Easter Egg Hunt on April 11, 2020. With the current Coronavirus (COVID-19) virus concerns and guidelines, the Board made the decision to cancel the 2020 Easter Egg Hunt. Howie made a motion to cancel the 2020 Easter Egg Hunt, Joe seconded. All approved. LuAnne will include this information in the Spring Newsletter and post this cancellation on the SCCE website.
   * Since the Easter Egg Hunt is cancelled, we will not need the dumpster at the pool/commons area in April. Will discuss at the April 20, 2020 meeting which contractor (Kieffer or Sanders) we will be using for the 2020 Season.

5. Architect Committee – Dana Coats
   * Nothing new to report.

The next SCCE Board of Directors meeting will be, on Monday, April 20, 2020 starting at 6:30pm.

With no further business, a motion to adjourn was made by Scott and seconded by Joe. Motion passed. Meeting adjourned.

Respectfully Submitted,
LuAnne Johnson
SCCE Secretary