Meeting Minutes: Oct 25
SCCE Board of Directors Meeting – October 25, 2021
The meeting was called to order at 6:30 pm by Vice President Marlowe McDowell. Board members present are John Santana, Kort Herman, Howie Aubertin, and LuAnne Johnson
Board Members absent – Scott Wagner, Dana Coats, Joe Hofmann
Staff present – Mike Riker
Staff absent – Kelsey Wyres (family member sick)
Approval of agenda and call for changes – Motion to approve the agenda by LuAnne and seconded by Howie.
Motion carried.
Approval of SCCE Board minutes from the September 27, 2021, meeting. Motion was made by John and seconded by Howie.
Motion carried.
Treasurer/Bookkeeper Report and Approval of Financials
Financial Reports: Were emailed to Board Members from Kelsey Wyres on October 22, 2021
A/R Aging Summary was reviewed as of October 22, 2021
Payroll Summary from January through December 2021
Balance Sheet as October 22, 2021
Profit & Loss for October 1-22, 2021
Profit & Loss Previous Year Comparison July 1, 2020, through October 2021
Transaction List by Vendor for October 2021
Email to Board Members from Kelsey on October 22, 202:
Attached are the financials for October. I did also receive a notice from the IRS that we owe $890.06 for failing to file a W2 in 2018. I passed this info along to Melanie at Casey Peterson and asked if this was something that was taken care of when she was getting everything squared away earlier this year and asked her how to proceed. So just a heads up, that check may be added to the vendor trans list depending on her answer. Thanks! -Kelsey
Kelsey has not heard back from Casey Peterson (Melanie). Howie will contact Casey Peterson. Howie and Kelsey will continue to work this issue and give report at the November 22, 2021, meeting.
With no further discussion on financials, a motion by John and Seconded by Kort to accept and approve the financials.
Motion carried.
Old Business
By-Laws and Covenants Committee – Dana - No report
Architect Committee – Dana – No report
Water System Report – Mike Riker
The water system is working great. They will be testing various wells in the coming month. Will be getting bills from Mid Continent for testing, which will be over $2000.00 and SD Rural Water Annual Fees for $345.00.Recreation Committee Report – LuAnne Johnson
The Halloween Pizza Party for 2021 has been cancelled for this year.
Resident, Christine O’Connor, had asked about putting glow in the dark bracelets in residents mail boxes. If the resident is handing out candy, put this bracelet on your mailbox. The cost for the bracelets is under $30.00.Administrative – Board Members
Website Design – LuAnne
Will have to contact Chit Chat and have them update the website with the new SCCE Board Members.
Welcome Packets – Kelsey & LuAnne
Will work together to distribute welcome packets to the new residents.
Black Hills Federal Credit Union (BHFCU) – The meeting has not been set up to add VP Marlowe McDowell, verify title for Dana Coats, and remove former President, Carolyn Ellington from the SCCE banking documents. Howie will set appointment up. Note: The September 27, 2021, minutes reflect this change.
The next SCCE Board of Directors meeting will be held on Monday, November 22, 2021, at Doty VFD starting at 6:30pm.
Mike Riker will not be at the November 22, 2021, meeting.
LuAnne Johnson will not be at the November 22 meeting. Requested any Board Member to take minutes and please distribute them. Thank you!
With no further business, Kort made motion to adjourn, seconded by Howie. Motion carried.
Meeting adjourned.
Respectfully Submitted,
LuAnne Johnson
Secretary
